Job Posting | Administrative Assistant

Overall Responsibility:  Assist WIMTACH Director in business development and event management.

Reporting to: Dr. Purnima Tyagi

Dates: July 2019 to March 2020

Employment Details:

• 24 hrs/week
• $15/hour

Location: Progress Campus, Centennial College

Position Summary

Wearable, Interactive and Mobile Technology Access Centre in Healthcare (WIMTACH) supports college-industry innovation in health technologies and offers companies a full suite of technical and commercialization services. It provides a mobile, wearable, and interactive research facility and field-based usability testing frameworks. WIMTACH is part of Applied Research, Innovation and Entrepreneurship Services (ARIES) at Centennial College. 

Duties and Responsibilities Include But Are Not Limited To:

• Provide administrative support to the WIMTACH Director and liaise with her research team when necessary.
• Plan, organize, and coordinate board meetings and regularly scheduled meetings.
• Attending meetings with faculty and industry partners and taking minutes.
• Completing documentation related to research projects and distributing as appropriate
• Preparing reports and documents, such as PowerPoint presentations.
• Typing correspondence from a copy or drafting correspondence for the Director’s signature.
• Coordinating with other departments including Human Resources/ Payroll,Financial Services, Financial Planning, Corporate Planning,and the academic schools and departments.
• Establishing and maintaining appropriate filing systems and records.
• Assisting in organizing industry networking events, meetings and seminars.
• Coordinating catering and refreshments for various events when required.
• All other Services that are ancillary to the foregoing

Key Competencies and Qualifications

• Strong organizational skills, self-motivation and ability to handle multiple demands by prioritizing effectively
• Ability to anticipate potential issues, develop alternatives, and take proactive action to maximize the manager’s time
• Keen attention to detail and ability to work autonomously
• Excellent oral and written communication skills
• Effective decision-making abilities
• Demonstrated ability to maintain the strictest confidentiality
• Strong knowledge of MS Office 2010/2013 (Word, Excel, Power Point, Access, and Project Management).
• Excellent aptitude for interpersonal relations combined with an ability to interact with senior management and other team members in a professional and efficient manner
• Demonstrated ability for team work, working under pressure, and respecting deadlines
• Flexibility and willingness to work outside normal working hours when required
• Flexibility and willingness to travel to offsite events within the GTA when required.

Specific Qualifications

The applicant must be a current student or current graduate from Centennial College.  Note: One position available.

Posting Date: June 5, 2019

Closing Date: June 21, 2019

Please submit resume and cover letter in one document by 5:00 pm on closing date to Purnima Tyagi, WIMTACH Director, at ptyagi@centennialcollege.ca. Please note that phone calls will not be accepted. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.